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Services / Data entry, done in your systems

Data entry, done in your systems

We move data from where it is to where you need it: scanned forms into your database, records between systems, supplier updates into your price list. A trained team follows your field rules. Anything unreadable is flagged, not guessed.

Request a pilot plan →See pricing

Supported tasks

  • ·Enter data from scanned or PDF forms into your database or CRM
  • ·Move records between systems during a migration
  • ·Update prices, stock or contact details from supplier files
  • ·Clean and standardize spreadsheets before import
  • ·Check entries against the source and flag gaps

Sample input and output

Illustrative example. Invented data, not from a customer.

Sample input (scanned warranty card)

Name: J. Ortega · Phone: (555) 010-2231 · Product: Model HX-200 · Serial: HX2-00981 · Bought: Sept 3 2026

Your field rules

phone in +1 format · dates as YYYY-MM-DD · serial must match HX2-#####

Sample output (database record)

  • first_name: J (initial only, as written on the card)
  • last_name: Ortega
  • phone: +15550102231
  • product: HX-200
  • serial: HX2-00981 (format checked)
  • purchase_date: 2026-09-03

How it works

  1. 1

    You share the source and the rules. Send sample records, your field rules and access to the systems.

  2. 2

    We train and build a gold set. The team trains on your samples. We build a set of records with known-correct entries and confirm it with you.

  3. 3

    The team enters live records. They work in your systems. Unreadable or unclear sources go to the team lead.

  4. 4

    You get a weekly report. Records done, QA sample results, error types and open questions.

Quality checks

The team lead checks: unreadable and unclear sources, rule questions, and each person's QA results.

QA reviewers sample: a share of finished records, re-checked against the source, field by field.

What this means: every record is entered by one trained person. QA re-checks a sample, not every record. The weekly report shows the sample size and the acceptance rate.

How we check quality →

Pricing scope

  • $5 per person-hour (standard tasks): data entry and record updates in English, to your field rules.
  • Quoted after our ops team reviews the task: languages other than English, entry that needs specialist knowledge (for example medical coding), or custom tool setup.

FAQ

Do you work in our systems or yours?

Yours. We work on accounts you create, and you can switch them off at any time.

What happens if a source document is unreadable?

We flag it to the team lead instead of guessing. It appears in the weekly report so your team can decide.

How do you handle personal data?

Tell us first. We agree in writing who can see it, which fields they need and what gets masked. See the security page.

How big does the team need to be?

Tell us your weekly volume in the pilot form. Our ops team sizes the team in your pilot plan. The minimum is 20 hours per person per week.

Try it on your own records for two weeks.

Send your field rules and a few samples. We email a pilot plan with a quote.

Request a pilot plan →