Data entry and cleanup
Deepen AI's trained teams enter, clean and move records between systems by your rules: duplicates merged, fields fixed, and every change logged.
From $5 per person-hour A plan within 2 working days No sales call
What a cleaned record looks like
Each record comes back fixed, merged or sent to you, with the change logged and the rule behind it.
- Records
- “Acme Ltd” and “ACME Limited”, with the same VAT number
- Your system flagged
- Possible duplicate.
- Result
- MergedKept as “Acme Ltd”, with both contacts and the full order history.
- Reason
- Your rules merge on VAT number and keep the older record's name.
- Record
- Phone: 0044 (0)20 7946 0018
- Your import said
Invalid phone number.- Result
- Fixed+44 20 7946 0018
- Reason
- Your format is international, without the (0).
- Task
- Move 3,200 customer records to the new CRM
- Check after import
41 records have no country.- Result
- CompletedCountries added from the billing address on each record.
- Reason
- Your migration rules use the billing address when the country field is empty.
- Record
- Customer Jane Smith, with two active email addresses
- Your system shows
- Both addresses placed orders this year.
- Result
- Sent to youKeep both addresses, or make one the main address?
- Reason
- Your rules don't cover customers with two active addresses. Your answer is added to the guidelines.
How we start on your work
No sales call. A plan in your inbox, then a short paid pilot on your real records.
What we need from you
- Your rules: required fields, formats and how duplicates are handled
- Access to the systems or sheets the records are in
- A few records you consider clean
- 5 minutesTell us the task
Which records, how many, and where they need to end up.
- Within 2 working daysGet a plan and a price
People, hours, turnaround, start date and the total price.
- 2 weeksRun the pilot
We train the team on your rules, work real records and send two weekly reports. Then you decide.
Who works your records, and how accuracy is kept
Trained people, working in English inside your tools. Each one learns your rules and passes a test on known records before live work.
Every reviewer's accuracy is measured
Items you've already answered are hidden in the real work, so we know how accurate each person is.
Nobody guesses on unclear cases
The team lead decides, or asks you. Your answer joins the guidelines.
You see the results every week
A weekly report shows work done, QA results and what's improving.
Standard work covers CRM, ERP, back-office and spreadsheet records in English, entered, cleaned or moved inside your tools.
How much does data entry and cleanup cost?
$5per person-hour
Standard data entry and cleanup in English. You pay for the hours people work, with a trained team, a team lead, QA checks and a weekly report included.
Set before you pay. Your plan shows the team size, hours and total price.
Starts with a two-week pilot on your real records, paid upfront, with two weekly reports.
Your records stay in your systems. We work under NDA with the access you set. Deepen AI holds SOC 2 Type II, ISO 27001, ISO 9001 and TISAX.
Questions
Can we see what was changed?
Yes. Every change is logged with the record, the value before and after, and the rule it followed, so you can check or undo any of it.
Can you help with a migration to a new system?
Yes. The team moves records by your mapping, checks them after import, and fixes or flags anything that didn't come across cleanly.
Which systems can the team work in?
Most web-based CRMs, ERPs and back-office tools, plus spreadsheets. Tell us yours when you request a plan.
Is this for a one-off cleanup or ongoing work?
Either. Many teams start with a backlog, then keep the same people on to enter and check new records each week.
How is accuracy measured?
Records with known correct values are mixed into the work, QA re-checks a sample, and the weekly report shows the acceptance rate.
What access does the team need?
Only what the task needs, on accounts you create and control, under NDA. You can remove access at any time.